Clubhouse and Facility

Name *

First Name

Last Name

Phone *

(###)

###

####

First Choice of Date *

MM

DD

YYYY

Preferred Start Time *

This is the time you'd like to enter the facilities to set up If you are looking to host a game please enter the time you're expecting teams to arrive for set up and warm up not just kickoff.

Hour

Minute

Second

AM PM

End Time *

The time you expect to have closed out the event and last person will leave Please allow this for time for your clean up. This is the approximate time CRFC will be locking up.

Hour

Minute

Second

AM PM

What spaces are you looking to rent? *

Field Only

Clubhouse Only

Field and Clubhouse

Would you like CRFC merchandise available for sale? *

Yes

No

Have you ever been to the clubhouse and seen the space? *

Yes

No

Are you serving food? *

Yes

No

Do you intend on purchasing alcohol? *

Since the facility has a beer/wine license no outside alcohol is permitted.

Yes

No

Do you need the field lined for a game? *

This is an additional cost

Yes

No

Amenities Requested

Ruck shields/pads

Post Pads

Open Bar (approx. $20/hr will also need to confirm order style)

Trainer (approx $35/hour + hour for travel) must be request 1 week prior to event and cancellations within 5 business days will result in $50 charge that goes to the booked trainer.

Field Lights ($35/hour)

Terms and Conditions *

TERMS - CRFC may refuse rental of facilities due to weather and to person(s) who wish to conduct activities deemed detrimental to the philosophies (program and safety) of the CRFC. - Groups wishing to rent the facilities and/or athletic field must read and sign this Facility Use Agreement prior to being granted authority to use CRFC facilities. - The following rules and regulations are in effect for CRFC facilities and athletic field. These rules and regulations must be followed at all times and are subject to change as the CRFC Board/Facility Management deem necessary. - If the rules and regulations are not adhered to by the renter, then this rental agreement becomes null and void immediately. No refunds will be given if a contract is voided - Payment is due in full fourteen days prior to the reserved date. If payment is not received fourteen days prior to the reserved date, the facility and/or field may be rented to another individual, group, organization, and/or association. - Reservations made less than fourteen days prior to the reserved date of use must be paid in full 24 hours after the reservation has been made. - The facilities must be vacated no later than 11:00pm. - Youth activities must have an adult supervisor for every 15 children participating in the activity. - Use of electrical outlets must be approved in advance of rental. - CRFC reserves the right to suspend usage of the athletic facilities due to weather conditions that may endanger the participants and/or may damage the field / facilities. - Abusive language, poor sportsmanship, and fighting are not allowed at any time. Any incident of the above will result in cancellation of agreement without refund. - No vehicles are allowed on grassed areas for any reason - Facility rental for sports camps and clinics must be approved by the Board of Directors. - No alcoholic beverages are permitted on property without CRFC pre approval. - On-duty staff have the authority to dismiss any group due to their misconduct or misuse in and around the facility. Staff is authorized to call CharMeck Police Department for assistance if the group does not vacate the facility upon being asked. - No one under the age of 21 may enter into a use agreement for the purpose of securing a facility rental. - Refunds will be granted up until two business days prior to the function minus a $10 service charge. Refunds for weekend events must be requested no later than 4:30pm the Wednesday before the rental In consideration of the Charlotte Rugby Club providing permission to use the facility requested, I, and all members of my rental group, do hereby release the Charlotte Rugby Club, including all officials, officers, sponsors, organizers, supervisors, members, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the rental activity planned on Charlotte Rugby Club facilities.

I have read the Facility Rental Policy and agree to its terms

Base Rental Rates *

Field Fees based on 1 hour use without lights – add $35 per hour for lights Fees do not include cost for on-site field supervisor. (If CRFC determines that a Field Supervisor is required on-site during the field rental, an additional fee will be added that is dependent on the hourly rate of pay for the employee on duty. This additional fee is due at the time of reservation.) If CRFC is lining the field for you, there is an additional fee of $50. ***Full payment is due BEFORE the schedule event day. Late payment will result in a 10% late fee per business week based on the due date on the invoice.*** Rugby Field Only M-T-W-T-F : $50/hour Saturday : $75/hour Sunday : $55/hour Club House Only M-T-W-T-F : $60/hour Saturday : $130/hour Sunday : $95/hour Rugby Field and Clubhouse M-T-W-T-F: $90/hour Saturday: $160/hour Sunday: $120/hour *For Daily rentals or Groups that wish to bring in extra amenities (i.e., inflatable, grills, pony rides, etc.) please contact eventsatcharlotterugby@gmail.com. These rentals require special approval in writing by CRFC. These groups may be charged additional rental fees. *Corporate rentals are subject to corporate rental fees

Weekday - Field Only: $50/ hour

Weekday- Clubhouse Only: $60/ hour

Weekday Field and Clubhouse: $90/hour

Saturday- Field Only: $75/hour

Saturday- Clubhouse Only: $130/hour

Saturday- Field and Clubhouse: $160/hour

Sunday- Field Only: $55/hour

Sunday- Clubhouse Only: $95/hour

Sunday; Field and Clubhouse: $120/hour